Program Coordinator

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The Program Coordinator is a part of an innovative team that works collaboratively to run the Black AIDS Institute’s (BAI) HIV clinical and behavioral services to serve Black Angelinos in South LA.  Program Coordinator is responsible for supporting BAI’s HIV clinical and behavioral programs through managing and implementing BAI’s social support programming and the recruitment of and engagement with Black people in LA.

The ideal candidate must have a demonstrated commitment to anti-oppression work that fights for the core values of social justice and equity; strong work ethic; demonstrated success in program planning and implementation; and thrive in an unapologetically Black work environment.

While this is a full-time salaried position, some weekend and evening hours will be required.

Job Location:                          Los Angeles, CA

Reporting Relationship:          Prevention and Care Manager

Supervisory Relationship:       None


  • Regular supervisory meetings with the Prevention and Care Manager
  • Weekly team meetings
  • Periodic participation in internal and external trainings
  • Ongoing professional development opportunities

Agency-wide Duties and Responsibilities:

  • Support the mission, vision, and values of the Black AIDS Institute
  • Comply with all organizational policies and procedures, including, but not limited to:
    • Working under the organizing strategy of Holacracy
    • Using Asana, a web-based project management system
    • Maintaining client and organizational confidentiality
  • Participate in appropriate professional development programs to attain and maintain competency

Position Specific Duties/Responsibilities:

  • Social Support Programs
    • Plan and implement individual- and group-level HIV prevention and care programs specifically for young Black gay and bisexual men
    • Develop work plans to accomplish objectives of funded social support programs
    • Build lesson plans for and facilitate weekly meetings with peer leaders and monthly sexual health empowerment groups
    • Work with Prevention and Care Manager to set HIV prevention and care program goals and objectives, identify challenges to achieving goals and objectives, and develop plans and procedures to overcome challenges and meet goals
    • Meet or exceed all grant deliverables related to social support programs
    • Draft and manage budgets for HIV prevention and care programs
    • Coordinate outreach and recruitment activities related to ensuring successful turnouts for HIV prevention and care programs
    • Collaborate with and lead teams to ensure successful implementation of programmatic activities
    • Monitor and record all programmatic activities to track progress towards achieving deliverables
    • Evaluate program effectiveness and determine the need for program modifications and/or new program development
    • Set standards of accountability; train, supervise, evaluate, coach, and counsel peer leaders and other program participants
  • Recruitment
    •  Develop and maintain an annual outreach and recruitment calendar
    •  Adjust recruitment strategies as needed
    •  Supervise and implement public BAI events, meetings, and open house information sessions
  • Manage recruitment strategies such as: canvassing; social media and networking strategies; event & venue-based, etc.
  • Provide recruitment team members (staff, volunteer, contractors, partners, etc) with the positive leadership culture, resources, guidance, training and technical support required to succeed in the desired recruitment goals
  • Manage recruitment team of volunteers, staff, contractors, partners, etc. to implement recruitment strategies
  • Develop recruitment goals, in partnership with programmatic leads, in alignment with client and program goals and deliverables
  • Develop outreach and recruitment materials in collaboration with appropriate parties
  • Monitor and evaluate recruitment efforts and incorporating results into strategy improvement
  • Outreach
    • Organize, attend, and present at schools, non-profits, public and private spaces, and neighborhood community meetings, regarding BAI programs and their impact
  • Attend and participate in relevant community meetings, councils, roundtables, and committees
    • Develop mutually beneficial relationships with organizations and individuals to holistically address the needs of and better serve Black communities in Los Angeles including the fostering of formal referral relationships
  • Represent BAI at community events
  • Plan monthly events to reach and support cis and trans Black gay and bi-sexual men, cis and trans Black women, and other communities of Black people
  • Lead logistical planning for programs including, but not limited to: securing venues, securing food, preparing material for events, recruiting attendees, managing event teams, planning event agendas, securing speakers, etc.

Professional Qualifications:

  • Bachelor’s Degree in Public Health, Social Work, Ethnic Studies, Gender & Sexuality Studies or a related field plus 2 years of relevant employment in program planning and implementation; community organizing; outreach and recruitment; HIV/AIDS-related work or an equivalent combination of education and experience
  • High level proficiency in Windows and Microsoft Office (Word, Outlook, PowerPoint and Excel)
  • Excellent oral, written, interpersonal communication, public speaking and presentation skills
  • Demonstrated experience in: project planning, meeting facilitation and consensus building, program evaluation, leading trainings, coalition building, and curriculum development, specifically for adult-learners
  • Demonstrated understanding of the structural and cultural issues related to HIV/AIDS prevention among Black people
  • Demonstrated commitment, in one’s personal and/or professional life, to social and racial justice
  • Ability to exercise discretion and tact in all interpersonal contacts and always maintain confidentiality
  • Exemplary ability to manage multiple tasks using independent judgment and discretion
  • Ability to work independently and accurately in a high-paced, deadline-oriented environment
  • Ability to work under pressure while exercising discretionary judgment; make decisions when necessary with minimal direct supervision
  • Flexibility to perform other duties and responsibilities as needed
  • High level HIV prevention and care knowledge preferred
  • Reliable transportation required

Other Requirements:

  • Ability to lift and/or move up to 20 pound boxes or equipment in office or at events
  • Up to 50% of time will be spent in community settings outside of the office
  • Some weekend, evening, and holiday hours required
  • Some travel required
  • Other duties as assigned

To apply, submit a cover letter and resume to Email subject line should read “Program Coordinator.” Incomplete submissions will not be considered. Black folks, Gay and Bisexual men, Trans folks, People Living With HIV, and people who hold more than one of these identities are highly encouraged to apply. Initial screening will begin on April 30, 2019 and continue until the position is filled.

About the Black AIDS Institute

Founded in May of 1999, the Black AIDS Institute (BAI) is the only national HIV/AIDS think tank focused exclusively on Black people. The Institute’s mission is to stop the AIDS epidemic in Black communities by engaging and mobilizing Black leaders, institutions, and individuals, in efforts to confront HIV. BAI disseminates information; advocates for sound, inclusive, culturally responsive public and private sector health policies; offers training and capacity building; provides health screening for HIV/STI/Hep C and other chronic and/or infectious diseases, and linkage to inclusive Black centered primary health care; and conducts advocacy and mobilization from a uniquely and unapologetically Black point of view.

The Black AIDS Institute is an Equal Opportunity Employer.

For more information about the Black AIDS Institute visit

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